How to Add a Microsoft 365 Email Account to the Native Mail App on macOS

How to Add a Microsoft 365 Email Account to the Native Mail App on macOS

Overview

This guide will walk you through adding your Microsoft 365 email account to the built-in Mail app on your Mac computer. Once set up, you will be able to send and receive email directly through the Mail app.

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Step-by-Step Instructions

1. Open System Settings

• Click the Apple menu in the top-left corner of your screen.

• Select System Settings (or System Preferences on older macOS versions).

2. Go to Internet Accounts

• In the left menu, scroll down and choose Internet Accounts.

• A list of account types will appear.

3. Add a New Account

• Click the Add Account button.

• From the list of options, select Microsoft Exchange.

4. Enter Account Information

• A window will open asking for your account details.

• Enter the following:

– Name: Your name (as you want it to appear on emails).

– Email Address: Your Microsoft 365 email address.

• Click Sign In.

5. Authenticate with Microsoft 365

• A Microsoft 365 sign-in window will appear.

• Enter your full Microsoft 365 email address and password.

• If prompted, complete Multi-Factor Authentication (MFA).

6. Choose What to Sync

• Once signed in, macOS will ask which items you want to use with this account.

• Select Mail (you may also choose Contacts, Calendar, or Notes if desired).

• Click Done.

7. Confirm in the Mail App

• Open the Mail app.

• Your Microsoft 365 account should now appear in the left-hand sidebar.

• Send a test email to confirm everything is working.

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Notes

• If you have trouble signing in, verify your username and password by logging into https://outlook.office.com.

• Make sure your Mac is running the latest macOS updates for best compatibility.

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