How to Create and Manage Rules in Outlook

How to Create and Manage Rules in Outlook

Rules help you organize your inbox by automatically moving, flagging, or responding to emails.

—————

Step 1: Open Rules Settings

1. In Outlook, click File > Manage Rules & Alerts.

2. In the Rules and Alerts window, click New Rule.

—————

Step 2: Create a Rule

1. Choose a template (e.g., “Move messages from someone to a folder”).

2. Define conditions, such as specific sender or subject keywords.

3. Select actions (move, delete, forward, etc.).

4. Click Finish.

—————

Step 3: Manage Rules

• From the Rules and Alerts window, you can edit, delete, or reorder your rules.

✅ Rules keep your inbox organized and save time managing emails.

    • Related Articles

    • How to Insert and Use Add-Ins in Office Apps

      Add-ins extend the functionality of Word, Excel, and Outlook by adding new tools. ————— Step 1: Open the Add-ins Store 1. In Word, Excel, or Outlook, go to the Insert tab. 2. Click Get Add-ins (or Store). ————— Step 2: Browse and Install 1. Search ...

    • How to install Office Apps (365) to your Windows or Mac computer

      How to Download and Install Microsoft 365 Office Apps (Windows and Mac) This guide will walk you through downloading and installing the Microsoft 365 Office apps, including Word, Excel, PowerPoint, Outlook, and more. The steps are nearly the same for ...

    • Useful Keyboard Shortcuts for Word, Excel, and Outlook

      Keyboard shortcuts help you work faster in Office apps. Here are some of the most common ones. ————— Word • Ctrl + C – Copy • Ctrl + V – Paste • Ctrl + Z – Undo • Ctrl + B – Bold • Ctrl + S – Save ————— Excel • Ctrl + Shift + L – Add/remove filters • ...

    • Fixing Office Apps That Won’t Open or Keep Crashing

      If Word, Excel, or another Office app will not open or keeps crashing, try the following steps. ————— Step 1: Restart Your Computer • A simple restart often clears temporary issues. ————— Step 2: Update Office 1. Open any Office app. 2. Click File > ...

    • How to Switch from the New Outlook to Classic Outlook

      Overview Many users who install Microsoft 365 Office apps now get the New Outlook automatically. If you prefer the familiar Classic Outlook experience, you can easily switch back — though the option is in a different place depending on whether you’re ...

    • Popular Articles

    • How to install Office Apps (365) to your Windows or Mac computer

      How to Download and Install Microsoft 365 Office Apps (Windows and Mac) This guide will walk you through downloading and installing the Microsoft 365 Office apps, including Word, Excel, PowerPoint, Outlook, and more. The steps are nearly the same for ...

    • How to Save and Share a Document in OneDrive from Word or Excel

      Follow these steps to save your document to OneDrive and share it with others directly from Word or Excel. ————— Step 1: Save to OneDrive 1. In Word or Excel, click File. 2. Select Save As. 3. Choose OneDrive – [Your Organization or Personal]. 4. ...

    • How to Collaborate on a Document in Real-Time with Others

      Microsoft 365 allows you to co-author documents with colleagues in Word, Excel, or PowerPoint. ————— Step 1: Save to OneDrive or SharePoint 1. Open your file in Word, Excel, or PowerPoint. 2. Click File > Save As and select OneDrive or SharePoint. ...

    • How to Recover Unsaved or Previous Versions of Office Files

      If you lose changes or accidentally close a document, you can often recover it using Office’s built-in recovery tools. ————— Step 1: Recover Unsaved Files 1. Open Word, Excel, or PowerPoint. 2. Go to File > Info > Manage Document (or Manage ...

    • How to Use Templates in Word, Excel, and PowerPoint

      Microsoft Office apps come with ready-to-use templates to save you time. ————— Step 1: Access Templates 1. Open Word, Excel, or PowerPoint. 2. From the start screen, you’ll see featured templates. 3. Or click File > New to browse available templates. ...