Office Apps - How To
How to Switch from the New Outlook to Classic Outlook
Overview Many users who install Microsoft 365 Office apps now get the New Outlook automatically. If you prefer the familiar Classic Outlook experience, you can easily switch back — though the option is in a different place depending on whether you’re ...
Useful Keyboard Shortcuts for Word, Excel, and Outlook
Keyboard shortcuts help you work faster in Office apps. Here are some of the most common ones. ————— Word • Ctrl + C – Copy • Ctrl + V – Paste • Ctrl + Z – Undo • Ctrl + B – Bold • Ctrl + S – Save ————— Excel • Ctrl + Shift + L – Add/remove filters • ...
How to Use Excel Quick Analysis Tools
The Quick Analysis tool helps you quickly visualize and analyze your data. ————— Step 1: Select Your Data 1. Highlight a range of numbers in Excel. 2. A small Quick Analysis icon appears in the bottom-right corner. ————— Step 2: Choose an Option 1. ...
How to Insert and Use Add-Ins in Office Apps
Add-ins extend the functionality of Word, Excel, and Outlook by adding new tools. ————— Step 1: Open the Add-ins Store 1. In Word, Excel, or Outlook, go to the Insert tab. 2. Click Get Add-ins (or Store). ————— Step 2: Browse and Install 1. Search ...
How to Share and Co-Edit Files in Microsoft Teams
Microsoft Teams integrates with Office apps to make file sharing and collaboration easy. ————— Step 1: Share a File in Teams 1. Go to a chat or channel in Teams. 2. Click the Attach (paperclip) icon. 3. Upload a file from your computer or OneDrive. ...
How to Schedule a Teams Meeting from Outlook
You can schedule Microsoft Teams meetings directly from Outlook for convenience. ————— Step 1: Open the Calendar in Outlook 1. In Outlook, click Calendar from the bottom navigation bar. ————— Step 2: Create a Teams Meeting 1. Click New Meeting ...
How to Create and Manage Rules in Outlook
Rules help you organize your inbox by automatically moving, flagging, or responding to emails. ————— Step 1: Open Rules Settings 1. In Outlook, click File > Manage Rules & Alerts. 2. In the Rules and Alerts window, click New Rule. ————— Step 2: ...
How to Use Templates in Word, Excel, and PowerPoint
Microsoft Office apps come with ready-to-use templates to save you time. ————— Step 1: Access Templates 1. Open Word, Excel, or PowerPoint. 2. From the start screen, you’ll see featured templates. 3. Or click File > New to browse available templates. ...
How to Recover Unsaved or Previous Versions of Office Files
If you lose changes or accidentally close a document, you can often recover it using Office’s built-in recovery tools. ————— Step 1: Recover Unsaved Files 1. Open Word, Excel, or PowerPoint. 2. Go to File > Info > Manage Document (or Manage ...
How to Collaborate on a Document in Real-Time with Others
Microsoft 365 allows you to co-author documents with colleagues in Word, Excel, or PowerPoint. ————— Step 1: Save to OneDrive or SharePoint 1. Open your file in Word, Excel, or PowerPoint. 2. Click File > Save As and select OneDrive or SharePoint. ...
How to Save and Share a Document in OneDrive from Word or Excel
Follow these steps to save your document to OneDrive and share it with others directly from Word or Excel. ————— Step 1: Save to OneDrive 1. In Word or Excel, click File. 2. Select Save As. 3. Choose OneDrive – [Your Organization or Personal]. 4. ...
How to install Office Apps (365) to your Windows or Mac computer
How to Download and Install Microsoft 365 Office Apps (Windows and Mac) This guide will walk you through downloading and installing the Microsoft 365 Office apps, including Word, Excel, PowerPoint, Outlook, and more. The steps are nearly the same for ...